5 Right Strategies to Protect Your Company’s Data
It’s frustrating to realize that hackers and other cyber threats are lurking around every corner. Your business has been hard-won. Companies can be very expensive to deal with data breaches, so it is important to spend time protecting your consumer and company’s data.
You must be armed with the right tools in order to prevent hacking, theft, and data loss. You can protect your company’s reputation by keeping data safe and minimize the financial burden associated with dealing with data breaches.
Properly safeguard physical documents
We spend too much time worrying about SSL certificates and firewalls in today’s digital world. Your employees and you should treat sensitive paper documents the same way as your online transactions.
You might want to shred sensitive documents after handling them, depending on what type of business data they deal with and how secure you need it to be. It might not be a security risk to keep a record if it has been used for its intended purpose.
Use data security best practices for sending mail
You can also protect your data by following best practices when you send mail. You can start by making sure that all documents you send are fully covered in an envelope. Also, make sure that the envelopes you use to hold up to the sunlight are clear.
This will decrease the chance that you accidentally send sensitive information out or that someone else compromises your mail. The printing process is another link in the security chain. What access does your printer have? Do they store any document information after printing? You need to take steps to secure your data from prying eyes. Outsourcing printing to another company could expose you to potential security risks. So shop smart.
You can avoid the security risks associated with traditional mail reception by investing in a virtual office from iPostal1. Virtual offices included a professionally-staffed, secure mail reception center, as well as fax and phone services. Virtual offices allow you to manage all your business correspondence anywhere in the world. You won’t have to worry about theft or porch pirates compromising any of your business transactions.
Make password security a priority
A lack of password security is one of the most common security breaches. Employees should be taught best practices in password security. Employees should be told not to share their passwords with anyone else, and that they must update their passwords at least once a month. This training can be a simple way to increase your company’s data security.
You need to educate your employees, enforce policies and ensure strong passwords. This will prevent anyone from hacking into your passwords or guessing your company’s data. Strong passwords often include a number, symbol, and a mix of upper and lowercase letters.
Ensure you encrypt your data
You risk data breaches if you don’t encrypt your data. Encrypting sensitive data is a must. Encryption makes it impossible for hackers to read your data even if it is exposed.
An encrypted external hard drive might be worth your consideration. Employees should use strong encryption keys to store passwords on the company network. You will want to use encryption as much as you can to protect your data.
Keep employees educated on best security practices
You want to make sure you are following all security procedures. However, it is important to educate your employees about their roles in protecting data. With a little extra training and vigilance, many data breaches can be avoided.
The company’s worst employees are its weakest link. You can build trust by incorporating security best practices in your onboarding modules.
Only you can protect your company’s data. You can rest assured that your company data is secure by following these strategies.