Despite the fact that business is becoming more data-driven, there are still some downsides. Every company must be aware that data loss is a constant risk. Data loss can be caused by cyberattacks, human error, or natural disasters. This highlights the importance of data backup.
What is Data Recovery?
Data recovery is a term used in enterprise IT to describe the process of recovering lost, corrupted, accidentally deleted, or corrupted data from laptops, desktop computers, and tablets as well as other digital devices. As its name implies, Data recovery is designed to retrieve data that is not accessible to employees in order to allow them to continue running the business.
Data loss is most often caused by human error. However, other events such as natural disasters or cyberattacks may also cause data loss. Companies can lose data even if there is a simple power outage at work.
Understanding Cloud Data Recovery
Cloud backup, also known as online backup or remote backup, sends virtual files to an off-premises location. This allows for backup purposes. The files can be accessed and protected by third-party cloud providers at a secure location in the event of an emergency or disaster.
Cloud providers charge customers a fee based on their storage capacity, data transmission bandwidth, number of users, and how often data is accessed in the cloud.
There are four types available for cloud backup software.
Each solution has its advantages and disadvantages. Not all solutions will work for every organization. This depends on what industry they serve, how many users it has, and how much data they have. There are many cloud providers that can offer different solutions to meet your business’s needs.
Why Backup Data is Important?
It is crucial for employees and IT departments at all levels to be able to comprehend the importance of backing up data. Although the risks of data loss should be enough for businesses to backup their data, it is not always the case. Many businesses don’t back up their data. While it may not cause immediate problems, it can be disastrous if there is an unexpected loss.
Data backups are a great way to save time and energy for employees and are as important as the money of an organization because they protect against power outages, viral attacks, other cyberattacks, natural catastrophes, human error, hardware or software malfunctions, and other emergencies.
Six Examples of Data Recovery and Backup Strategies
Organizations must have a solid data recovery and a backup plan in place for any disasters or emergencies that may occur. Businesses and IT departments will be better equipped to quickly and efficiently recover data in the event of an emergency.
1. Full Backup
A full backup is a method of storing complete data copies on a cloud-based drive or system. Although this method sounds great on paper, it requires a large amount of storage. Organizations might have to spend a lot on such data solutions. Due to the large amount of data copied, these backups take longer.
2. Mirror Backup
Mirror backups are similar to full backups but store the complete backup without compressing it, which can take up more space. Mirror backups are popular because they offer fast data recovery in case of data loss.
3. Differential Backup
A differential backup strategy is used to backup any data that has changed or new data. A differential backup is not a mirror or full backup. It does not create a complete copy of all data every time. It does not account for new, modified, or altered data.
4. Incremental Backup
Like differential backups but with incremental backups you will only backup files that have changed from the previous backup. Let’s say you back up data Friday night at 5:00 pm. Monday morning at 9:00 am you decide to backup again. Only changed data will be saved in the new backup.
5. Daily, Weekly and Monthly Backups
Daily, weekly and monthly backups are also called GFS backups. GFS is a popular backup strategy as it breaks down these backups into smaller chunks. This strategy has daily backups called “sons”, weekly backups as “fathers”, and monthly backups as “grandfathers”.
It is worth considering automating the scheduling of backups for companies. Employees won’t have to remember the schedule which could lead to human error and can prevent backups from being current.
6. 3-2-1 Backups
The 3-2-1 backup is another data backup strategy that is fairly straightforward. These are the three elements of it.
- Three: You should always have three copies of your data backups.
- Two: At least two copies of your backup must exist on at most two media types, such as an external hard drive and a server.
- One: A single copy of the data is kept off-premises at a data center or another office location.
The 3-2-1 strategy has been widely acclaimed as the best in data management.
Also read: Top 10 Server Backup Software
Additional Tips for Enterprise Data Backup & Recovery
Data backup and recovery should be used to plan for the worst-case scenario. Businesses should plan for an emergency or security situation, rather than trying to recover data.
Create a Disaster Recovery and Backup Policy
Now is the right time to establish a data backup and recovery policy for your company. While all employees can play a part in data security, the IT team is responsible for disaster recovery and backup.
Clarify who should be responsible for specific backup tasks. Then, assign the appropriate recovery duties to the best-suited individuals. Managers need to specify where backups are stored and what actions they should take in the event of a disaster. This will make it easier to recover from disasters in the future.
You Might Consider Using Multiple Methods
You don’t have to rely on one backup strategy. Instead, you can combine backup and recovery methods. You can still use the 3-2-1 backup method, but your IT department should perform a full data backup every now and again.
This will help ensure that you are fully prepared in case data is lost. Make sure you have all the resources and tools at your disposal in case of a data loss.
Prioritize Offsite Storage
Your organization’s central systems could be compromised if an attacker launches a ransomware, phishing or distributed denial-of-service attack. Suppose your network goes down. What will happen to your data access?
If you prioritized offsite storage before the attack, you’d be fine. You can, for example, store partial or full data backups in an area outside of your office’s network. This will allow you to access your data remotely. Your IT department will also get things back online.
Security is an essential component of data management. Businesses must take all precautions to avoid data breaches, as the cybersecurity landscape is becoming increasingly threatening.
Encryption is one way to provide additional security for sensitive data. Data encryption is the conversion of plaintext (which is not encrypted) to ciphertext. Because sensitive data can only be read with a decryption key, it makes it almost impossible for threat actors read it.
Prioritize Cloud Data Backups and Recovery
It is not something any business wants to happen, especially if it is sensitive information. It can cause downtime that can cost companies hundreds of thousands of dollars.
Any organization can be vulnerable to a cyberattack or natural disaster. Don’t react to a disaster by being reactive. Instead, take proactive steps and ensure your data backup and recovery. You will be a blessing to your future self.