10 Tips While Handling a Negative Patient Feedback

10 Tips While Handling a Negative Patient Feedback

No matter what business you’re in, negative feedback is bound to happen from time to time. As a dentist, you may receive negative patient feedback about your services, billing, or even office environment. While receiving negative feedback can be frustrating and overwhelming, it’s important to remember that this feedback can be used to improve your practice. By following these ten tips, you can effectively deal with negative patient feedback:

Listen carefully to the complaint

When a patient comes to you with a complaint, listening carefully and trying to understand their perspective is essential. Ask questions if necessary, but avoid interrupting them. This will show that you’re taking their complaint seriously and trying to find a resolution.

Apologies for the inconvenience

Even if you don’t think you did anything wrong, it’s important to apologize for the inconvenience that the patient experienced. This shows that you’re empathetic and willing to work towards a resolution.

Also read: 8 Amazing Ideas for A Running Dentistry Business

Take action

After listening to the feedback and apologizing, it’s essential to take action to prevent this issue from happening again in the future. This may mean making changes to your dental practice or implementing dental practice management tools; this can help you streamline your practice and make it more efficient. Using these tools can reduce the amount of time you spend on administrative tasks, freeing up more time to provide care for your patients.

Offer a solution to the problem

Once you’ve taken responsibility for the problem, offer a solution to the patient. If possible, provide them with a plan of action that you’ll take to fix the issue. This shows that you’re proactive and working towards a resolution.

Follow up with the patient

After implementing a solution, follow up with the patient to ensure the problem has been resolved. This shows that you care about their satisfaction and are committed to quality care.

Thank the patient for their feedback

Even though it may be harmful, feedback is always valuable. Thank the patient for taking the time to provide feedback and let them know you’ll use it to improve your practice. This shows your appreciation for their input and your commitment to continuous improvement.

Use the feedback to improve your practice

Use the negative feedback as an opportunity to improve your practice. Whether changing your billing process or implementing new office policies, make sure you use the feedback to make positive changes. This shows that you’re committed to providing quality care and value your patients’ input.

Avoid getting defensive

When receiving negative feedback, it’s essential to avoid getting defensive. This will only escalate the situation and make the patient feel you’re not taking their complaint seriously. Instead, stay calm and listen to what they have to say.

Also read: 10 Best Customer Feedback Tools and Software

Be professional at all times

It’s essential to maintain your professionalism when dealing with a negative situation. This means avoiding personal attacks or insults, no matter how tempting they may be. By remaining professional, you’ll show that you’re committed to positively resolving the issue.

Keep the lines of communication open

Once the situation has been resolved, keep the lines of communication open in case the patient has any further questions or concerns. This shows that you’re accessible and willing to help them in any way possible.


Following these tips can effectively deal with negative patient feedback and improve your dental practice. By taking responsibility for the problem, offering a solution, and following up with the patient, you can show that you’re committed to providing quality care. And Implementing a dental telemedicine system, using dental patient forms, and utilizing dental practice management tools are all great ways to make your practice run more smoothly and efficiently. Ultimately, you can reduce the negative feedback you receive by providing better care for your patients.

Written by
Isla Genesis

Isla Genesis is social media manager of The Tech Trend. She did MBA in marketing and leveraging social media. Isla is also a passionate, writing a upcoming book on marketing stats, travel lover and photographer.

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