Some of them did have honest reservations. It is not easy to hold smooth virtual meetings. People often ask questions about how to have engaging conversations, keep everyone’s attention until the end of the virtual meetings, avoid distractions and greatly reduce the chance of a technical breakdown.
It’s not as hard as you might think. I have run many virtual meetings and workshops. This article will answer your recurrent questions, but you’ll also find other helpful tips that I have learned over the years. Let’s start.
1. Keep the Virtual Meeting Engaging
It’s important to identify the issues and draft the succession plan. But, it is important to keep the meeting busy. How do you keep the virtual meeting engaging? The subject matter and status quo could be presented, followed by a call for participants’ responses. Make sure your presentation is short but not too detailed. This sounds more like a conversation, right? This is exactly how it should be!
Let’s be practical. Instead of giving a lecture-like presentation, you can tease your audience in a way that a marketer would to his customers. It’s something like this: We have identified a problem and given the severity. Then, we opened the floor for everyone to share their ideas on how to fix it. Here are some ideas.
Your slides should be interactive. You will avoid any misunderstandings and your slides will sound more like a conversation. This is how you can stimulate everyone’s curiosity.
Take it one step at a given time. However, this time, you want the activities to be self-paced. Ask them to answer a question. You’ll be amazed at how intelligent and conversational you get if you keep it casual.
- You should choose a conferencing medium that can handle your expected number of attendees. A zoom is a good option.
- Pay attention to the conversation and listen carefully to the audio comments. As needed, stop the conversation and go through the chats. You might receive messages that require your attention. Responding to participants will encourage them to interact. You may not always be able to respond to everyone. You can at least skim the main points.
- If you are recording the virtual meeting in the cloud, read the chat messages. To understand the flow of the conversation after the meeting, you’ll need to read the chat messages.
2. Try to keep your presentations as free of animations as possible
Avoiding animations and transitions in your presentation will help to keep the development time to a manageable level.
3. Keep Each Session Brief
It is important to realize that people have a limited attention span. It is best to keep the presentation under an hour. Try to keep presentations short so that there is enough time for discussion.
4. Use a Headset/Earphone
The sound quality of your computer’s built microphone won’t be great. You should either get an earphone or a headset.
5. Give your Course Material and Tool on Time
Participants will learn more easily if they have all of the course materials and tools available before the lecture begins. This will allow them to match your explanations and take notes.
You must ensure that the audience participates in every session. If the audience is large, you might need to limit the number of chat options. Keep it fun! Don’t forget about crossing all the tees around your hardware.
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