Executing a successful sprint templates planning meeting is one of the most important things.
If you do it correctly, you will be able to ship quality software. It’s easy to make a huge mess if you do it wrong.
The definition of success in product development is not clear. Inefficiencies are not visible. However, failures are easily visible.
Inefficiencies in business development workflows are caused by a misalignment between teams, tools, or processes. Running a successful sprint planning meeting is a great way to streamline your development process.
A sprint planning ceremony is important because it brings together the product owner and the development team. Communication and clarity are key to any relationship, just like all relationships.
What better way to ensure that your expectations are clearly understood and implemented by your team than to sit down?
This article will show you 5 steps to follow each time you hold a sprint planning meeting. This template is the only one you will ever need.
1. Mind the roadmap
Your sprint should not be limited to your sprint. Think about the whole product.
It is not an easy task. You are a product manager and must keep track of micro-level changes made by your team (think user stories and tasks) and link them to the macro-level goals that you have to achieve (think vision, product roadmap, and vision).
Asking yourself serious questions is the key to unlocking your potential.
- Are your features derived from a product-oriented strategy?
- Are you responding to customers who shout? Are you prioritizing the best features?
- How does this affect your entire roadmap as your team completes multiple sprints?
There are many features that you can create. As a product manager, you have to say no.. You must ensure that your product is built today to stand out in the future.
Zepel makes it easy to create a roadmap and track its progress. It even allows you to collaborate with other teams and make changes.
2. Keep an updated list of user stories before the sprint planning meeting
Your team can immediately pick up user stories that you have written a month earlier and begin working on them in a perfect, simple world. This is rarely true.
Your customers will have asked for a variety of functionalities to be added and their use within your product will have changed since the last time you wrote user stories. Before you go to the sprint planning meeting, make sure that your user stories reflect all of these changes and variables.
Most teams are asking themselves the following question: How many user stories do you need to update? This is the ideal situation. It’s impossible if your product is small or new.
It is a good idea to keep enough user stories up to date to plan the next sprints. This will give you a context for how the sprint is progressing towards the roadmap goals that you reviewed in step 1.
Zepel allows you to quickly add details to your user stories by attaching attachments and comments. This way, your team can see the whole picture, and all are on the same page when you bring them along.
3. Estimate user stories and tasks
Once you have updated your user stories, you can bring in your development team to estimate the time it would take to finish each one. It is difficult to estimate accurately.
However, not all user stories are easy to estimate. Things we’ve experienced are easier to estimate. This is due to the fact that our team already has the necessary knowledge and intricacies required to build it.
We make sure to break down the user story into subtasks so that we can estimate each subtask when we are working on something we have never done before. After we have broken down the user story, we look at all the tasks. We often notice that there is a lot of work we can get started on right away, few that are vague and some that seem as mysterious as the dark side.
Each one is divided into three groups — known, partial known, and unknown — and we work our way towards finding out more about them.
4. Come up with a clear sprint goal
As a product manager, everything should start to make sense as if it were an M. Night Shyamalan movie.
Although you may have an initial goal for the sprint, it is important to work together in establishing a sprint goal. Simply put, a sprint goal is what you will deliver at the end. These goals are a great way for your team to come together around a common goal, and to keep them motivated.
A sprint goal might look something like this: develop the checkout process for the store.
Before you discuss the sprint’s goal, ensure that you have the correct expectations for the sprint, based on the duration. This means understanding your team’s capabilities, allowing for unforeseen delays, and allowing for time for bug fixes, code reviews, and optimizations.
As we dive deeper into the running of a sprint planning meeting, it is important to keep these things in mind:
5. Collaboratively plan a sprint backlog
Once you have a sprint goal, it is time to discuss “how” to get there.
This is a collection containing multiple user stories that you have updated and estimated in previous steps. It is difficult to identify a list of user stories, tasks, or bugs that will help you reach your goal, and which can be completed within the sprint time limit.
It is essential that the entire team decides together which sprint items and how big the backlog should be. They are the ones who commit to the completion of the items.
Once your sprint backlog has been finalized, you must assign due dates and share all assets with your team.
Important points to keep in mind during the sprint planning meeting
Sprint planning is a team effort. Scrum guide states that sprint planning meetings should be limited to 8 hours for sprints of 1 month.
Be sure to define acceptance criteria and discuss each user story with your product manager.
Get the Sprint planning template: So you can streamline the entire process!
Here is a template for sprint planning that you can use, and it uses the same best practices as we have discussed. The sprint planning template will give teams a quick overview and details of the sprint.
A template should include the following 6 parts to help teams effectively plan their sprint:
- The sprint name: This allows teams to understand the sprint’s goal.
- An overview of the sprint: It includes the sprint’s duration, status, number, and open items, estimated remaining time, and a percentage. This will allow you to know the scope of the work that your team is working on before you start the sprint. You can also get a brief update on the progress of the sprint when it is underway.
- Sprint reports: The use of estimates or counts to create burn-up and down charts helps product managers gain a deeper understanding of the project’s progress.
- Scrum boards: Allows teams to track every item in a scrum board.
- Items: A list of sprint items with their properties (e.g. assignees and due dates)
- Description, comments, and attachments An icon placed next to an item indicates that it contains more information.