- Make sure your workspace is neat, tidy, functional, and free of distractions.
- You can take breaks, change locations, listen to music, meditate, and share lunch with co-workers.
- To make it easier to delegate and prioritize your tasks, create daily goals and a to-do list.
- This article can be used by anyone who wants to increase their workplace productivity.
Experts in business claim that there are “productivity hacks” that will help you accomplish more work in a shorter time. There are common tools that you can use to increase productivity, such as taking short breaks, using effective to-do lists, and resisting social media.
These are some of the best strategies to increase productivity. However, it is important not to view these tips as tricks. It is not difficult to be more productive. We can only develop new habits to help us be more productive. You can make a positive change in your life by incorporating these habits.
These productivity strategies can help you become more productive.
1. Streamline your space.
Prior to doing anything, spend a few minutes organizing and decluttering your workspace at the beginning of each day. Kristoph Matthews, chief engineer at NewtonX, and founder of Boxbee, a storage service that allows you to store your items on-demand, stated that a clutter-free workspace helps you think clearly and produces better results. Organizing and cleaning up your space can significantly increase productivity and reduce the time spent searching for items.
2. Live plants or pops of color are great options.
Jenny Gauld is an interior designer at Turnstone, which sells office furniture and accessories. While blue can be calming and help you focus, red can be great for tasks that require accuracy and attention to detail. The American Society for Horticultural Science studied how plants can help workers focus. It found that workers who had been exposed to plants in their workplace reported feeling less stressed and more productive.
3. Decorate your workspace.
You can make your cubicle or desk more inviting by adding plants and color to it. This can increase productivity. Gauld recommended adding meaningful career memorabilia such as awards, diplomas, and other decorative items that will make you feel valued and motivate you.
4. Your most difficult task can be completed.
Everybody has at least one task that is constantly being pushed back by the fear of not doing it. Matthews suggests that this task should be completed first. Don’t wait until the last minute to get it done. get it done as soon as possible You’ll find other tasks easier to manage, and you will be less stressed about it all day. This will make you more productive.
5. Prioritize your tasks and delegate others.
The focus should be on the most important tasks. Think about all that you do and how crucial or trivial they are. Kathleen Kobel, productivity coach and founder of Smart Business Mom, suggested that you delegate or outsource low-priority tasks if you are able to. This will allow you to spend more time on things that add value to your company and position.
6. You can turn off email notifications.
Instead of opening every email that arrives in your inbox, turn off notifications to make sure you only check your messages at a set time. Why? Why? According to Alex Moore, CEO at Boomerang, email productivity software Boomerang, it takes 64 seconds to get back on track after being interrupted by email notifications.
7. Identify your most productive work time.
There are many factors that determine when people are most productive. Are you more productive in the morning or at night? It is important to determine when you are most alert and focused during the day so that you can then devote those hours to your most important tasks. This is especially helpful if you work remotely or can set your own schedule.
You don’t have to create a schedule around the most productive hours of your day. Instead, organize your priorities according to when you are most alert. Your productivity peaks occur in intervals of 90 to 120 minutes.
8. Take short breaks.
You can improve your productivity by taking short breaks from work, whether it’s walking, going to a coffee shop, reading a book, or meeting up with colleagues. You will be less productive the longer you work. Kobel explained that this explains why it is recommended that people work no more than 8-10 hours per day. She said that your body and mind stop producing enough at a certain point.
9. Move around.
Exercise is not only good for your health, but it can also improve your work performance. According to Sam McIntire (founder of Deskbright), a platform that helps entrepreneurs and employees, physical exercise has been shown in studies to improve mental health and focus. This is a great way to be more productive and sharper. McIntire suggests going for a run or doing a workout before you start your day. You can also get some exercise during breaks.
10. Listen to music.
Wearing headphones doesn’t always mean you’re antisocial. Gauld stated that listening to your favorite tunes while working can help you relax and get to the point. Music can be a distraction, but it can also help you get into flow states.
11. Change locations
Many employees now enjoy hybrid and remote work arrangements. You can take time out of your workweek to work in a different setting if you are allowed by your employer. Meghan Khaitan, the founder of the MyBuckleMate seat belt device, stated that changing scenery can help boost productivity. If you’re looking for a quiet, natural place with lots of light and shade, consider a library or local park. Khaitan stated that this can spark new ideas and shed light on old problems.
12. Write Note down your daily goals.
It can be difficult to keep track and remember everything. Each morning, write down your goals for each day. McIntire suggested that you can use your list to help you stay focused when you lose focus or procrastinate. McIntire suggested that you write your list on a Post-it note or other visible item, and then return to it whenever you need to remind yourself of what you should do.
13. Do not try to multitask.
Multitasking may seem like the best way of accomplishing all your tasks, but it can actually make your productivity worse than it helps. Kobel stated that multitasking is a waste of time and doesn’t work.
14. Follow the 2-minute rule.
In his bestseller Getting things done, David Allen introduced the 2-minute rule. Do something immediately if you can see that a task or an action can be completed in less than two minutes. It is easier to complete a task immediately than it is to finish it later.
If you think it will take more than this, you can schedule it and add it to your productivity system so that you can get on with it when you are ready.
15. Make a simple to-do list.
To stay productive, it is important to keep a list of things to do. Different methods work for different people. Some prefer to use smartphones, while others prefer to keep a journal. No matter how you track and create your to-do lists, it is important that they are concise, realistic, and flexible. Do not list too many tasks. This can lead to anxiety and fatigue.
Mark Ellwood, productivity consultant, and author of The Poetic Path to Getting More Done said that a to-do list can be a great tool because it covers the past, present, and future. Think about the high-priority tasks you have to do. This doesn’t necessarily mean that you should do them first. Instead, you need to plan for them and allocate your time accordingly. You want to make sure your employees work effectively from home. Check out our reviews of the best employee monitoring software.
Ellwood suggests identifying priorities that will have a long-term impact on your daily tasks. This is a simple way to manage your to-do list. These priorities can be broken down into tasks that should be done today. Add additional tasks for the day such as timesheets and filling them out. You should delegate or discard other tasks.
16. You can take back control of your time.
It’s about feeling in control. You are reclaiming time and allowing others to do the same.
To increase your productivity and memory retention, it is important to avoid burnout and fatigue. This can be done by influencing the direction and not letting it dictate your actions.
17. Get off social media.
Social media is an integral part of every person’s daily life. You must be disciplined enough to not spend too much time on social media, whether it’s checking out your friends’ opinions about the latest movie or their dinner plans. Social media can be a distraction from productivity and many companies prohibit employees from using it at work. Use social media as a break when you’re at work. If it becomes a habit, it can take over your day, and affect the work you do.
18. Keep healthy.
Your body is what you eat. You can feel sluggish at 4 p.m. if you eat a lot of junk food. encourage healthy eating, and nutritious snacks to avoid feeling tired. Even though no one can work well on an empty stomach afternoon snacking can give you a boost of energy.
19. Enjoy lunch with co-workers.
Even though you might prefer to eat lunch at work, studies show that employees who eat together have higher productivity and morale. You can build relationships with your coworkers, strengthen your network, and bond with them by eating together. It allows you to unplug and relax, which is a great benefit.
20. Meditation and presence are two of the best practices.
Multitasking, social media use, and other distractions can make it difficult to accomplish what you need in a reasonable time. To get more done, stay focused on your task and remain engaged. Meditation each day can help you do this. Meditation gives you the time and space to concentrate on breathing and allows you to carry that energy throughout your day.