It is vital that you maintain and create staff schedules to achieve maximum performance in your organization. While using Excel or clunky apps for staff scheduling can be time-consuming, it will affect your productivity. Matchr, an HR software consultancy, estimates managers spend eight hours a week figuring out the schedule for next week. Optimizing schedules can be even more challenging because so many employees now work from home or other locations.
It’s enough to say that by selecting the right software, you can make the process much easier. How? You’ll enjoy the following benefits if you use the right employee scheduling app:
- Make sure that all employees are aware of their working hours.
- Keep track of your work hours to comply with labor and tax laws.
- Keep accurate records of the hours that employees work.
- Ascertain that redundancies and overtime do not increase the cost of labor.
- Employees can access their schedules from anywhere.
- Improve employee time management to maintain a healthy balance between work and life.
There are many productivity tools available for employers to use in order to create a schedule. To narrow your search down, we’ve selected our favorites.
Top 10 Employee Scheduling Apps
Calendar iallows you to view your Calendar and schedule appointments. The web portal and mobile app enable machine learning, which allows the system to learn over time your contacts and typical schedule. Calendar will learn your schedule, and the people you are in contact with most often, if you use this information more frequently.
Calendar does a lot of work for you, including scheduling. You can now enjoy real-time notifications, automated reminders, and intelligent scheduling suggestions. This app integrates with many other apps, tracks traffic, weather, and route information, and keeps you up-to-date.
There is a free version, but it comes with limitations. Standard ($6/month for each user) or Pro ($8/month for each user) are the two plans we recommend.
Humanity is an app that many healthcare companies, including Kaiser Permanente, use. Humanity’s scheduling software for employees is also used by call centers, restaurants, and hospitality businesses.
Humanity is a highly-rated app for iOS and Android, that forecasts your staffing requirements. The flexible programming and rule-based platform allow for the scheduling of employees while maintaining an error-free calendar.
Humanity also ensures that all the latest labor laws are adhered to, including those pertaining to overtime, scheduling, and breaks.
Humanity offers plans ranging from $3.50 per user to $5.00 for a monthly fee of at least $100.00.
You can use Deputy to keep track of both your own schedule and that of everyone on your team. Business owners can use it to better manage their employees and take charge. A complete schedule solution allows employees to schedule shifts and publish schedules via SMS or email. It also allows multiple locations. You may also calculate shift costs and compare wage rates with sales forecasts. This scheduling system allows for the easy addition of new employees.
It also has features to manage timesheets, communicate, and assign tasks. Because works with Android, iPad iPhone, and Apple Watch, The cloud-based scheduling system allows you to manage your schedules anywhere.
The app offers 100 shifts for free per month. The app will then cost $4.90 for each user per month.
Sling is a work schedule app that was specifically designed for restaurants, retail stores, hotels, and healthcare facilities. Cloud-based scheduling tools simplify even complex schedules.
With the help of powerful features, your team will arrive on time and reduce no-shows. For example, employees can receive push notifications to remind them to come to work. Sling’s powerful communication app allows you to send files, photos, videos, and links to an individual, a group, or everyone at once.
Sling offers unique tools to simplify your management life. These include time clocks, labor costs, and other useful features.
Each user is charged a monthly fee of $2.
Connecteam allows deskless teams to communicate with Connecteam through a communication hub. This work schedule planner could be useful for those in retail, hospitality, or security. This app allows you to plan shifts, assign duties, and track your hours all from one simple interface.
This application can be used by businesses with deskless workers or mixed teams to improve communication. Connecteam’s in-app chat and shared knowledge base are important features for onboarding employees and training. Employee surveys can also be created.
A free plan is available for up to 10 users. Pricing starts at $29/month for up to 30 users.
Homebase allows you to schedule employees within a cloud environment. This scheduling tool automates schedules and facilitates hiring. It also helps with budget forecasting.
Homebase offers native apps for both iOS and Android. This mobile employee scheduling capability makes it easy for managers and employees to create schedules. The apps allow employees to punch in and out as well as request time off from their mobile devices.
GPS-based clocks are one of Homebase’s unique features. If your employees are working at different locations, you can track their exact location by using a GPS clocking-in feature.
Homebase is free for unlimited employees in one location. A monthly fee of $19.95 is charged.
Cloud-based solutions are ideal for medium to large businesses with complex requirements. Shiftboard is highly customizable and ideal for niche businesses with specific needs. This product not only automates scheduling but also performs vital HR functions.
You can track candidates and onboard new hires with Shiftboard. This functionality allows you to streamline the hiring process from beginning to end, and can even help with employee training. This feature allows you to grow your team in small steps. This feature helps you screen candidates, track their applications, and ensure they are properly trained.
The ability to schedule employees is probably the most important feature. Shiftboard allows managers to create schedules more quickly, by automating the process of scheduling. The system uses historical data to forecast scheduling needs, run shift reports and assign jobs to the best-qualified employees.
Shiftboard is available in three different pricing versions, ranging from $45 up to $276.
Also read: 13 Tools to Analysis Employee Performance
8. When I Work
When I Work is another one of the best employee scheduling apps that team leaders can use. It is suitable for many businesses including those in hospitality, customer service and retail, healthcare, non-profits, etc. This is particularly useful for business owners who have hourly workers because it simplifies the scheduling. It can also be used to schedule meetings for employees and tasks.
The scheduling app is compatible with Quickbooks, ADP, and other payroll platforms. It can also be used to transfer schedules. Employees can request time off and shift swaps using the app on their Android or iPhone. It’s free to use for 75 users. Features include mobile access, online scheduling, messaging, and customer support.
Findmyshift is a web application that helps managers schedule employees. Users can create a schedule in minutes using the drag-and-drop calendar interface. You can add as many or as few items to each cell as you wish. You can also create and save shift patterns. This information allows you to schedule faster.
Findmyshift allows managers to find the best employee for the job at any time. Findmyshift has a rota function that allows you to allocate shifts. It shows who is available and who is not. can be made easier by using the rota feature, which will let you know if an employee is scheduled to work during that period. You can keep requests for time off private to prevent conflicts among staff. Employers can use the app to manage employee availability, search for employees, and filter results.
Findmyshift offers many integrations, such as Google Calendar and Microsoft Outlook. The software is free for up to five users.
Doodle is one of the most popular employee scheduling apps that can be used scheduling employees and keeps track of the team’s shifts. It may not be able to schedule complex shifts or multiple shifts because it is lacking many features. For small businesses, it may be an easy transition from spreadsheets or pen and paper to more sophisticated apps.
Doodle’s cloud-based interface allows you to easily share your schedule with employees and update it. Everyone can view the changes. When you create a calendar, you are creating a master document that everyone can access. When changes are required, the master document is updated. When viewing the schedule, employees will always be able to see the latest schedule link.
Doodle doesn’t show overlapped shifts or alert you when you schedule an employee during vacation time. You’ll therefore need a more robust app.
Doodle is free for individuals who want to start using seamless scheduling. For teams who need to improve productivity and collaboration, it costs $8.95 per user/per month/paid annually.
Final word — Top Employee Scheduling Apps
Employee scheduling apps streamline the process of creating and managing work schedules, improving efficiency and reducing errors. They enhance communication, enable easy shift swaps, and provide real-time updates. Overall, these apps optimize workforce management, leading to better productivity and employee satisfaction.