Software Development

Top 10 Team Communication Tools For Businesses

Team Communication Tools

Modern business is constantly changing and so are the needs of modern workplaces. Employees can now stay connected to their jobs regardless of where they have located thanks to the rise of automation and technology in every industry. This modern workplace trend has had a major effect on people’s understanding of the importance of team communication tools. It has made team communication a central part of all that we do. It has also led to many powerful tools that allow for engagement and communication in the workplace. These comm stats will prove that statement.

According to PMI’s Pulse of the Profession Report, communication is the key success factor in the project management lifecycle. One in five projects fails due to poor communication between project managers, team members, and stakeholders.

These are the exact same stats that have purchased so many communication tools and apps. You can have in-person meetings or group discussions. File sharing is possible. Online video conferencing is also available. There are many business tools that make team collaboration much easier than ever. It can be overwhelming to choose the right external or internal communication tool. Sometimes it takes a lot more time and thought to determine which tools will help you communicate with your colleagues.

We’ve listed below a selection of communication tools that have helped thousands of teams collaborate and perform better. If used correctly best team communication tools may help managers and business owners foster a more collaborative environment this increases employee engagement and results in more profit for the company.

Top 10 Team Communication Tools

1. ProofHub

Platforms: Web, iOS, and Android phones.

Features: Collaboration. File sharing, Gantt charts, Kanban boards, chat, calendar management, Search functionality, API, Automatic notifications, Workflow management, Access control, Reporting & Statistics, Time tracking by project, Document storage, Activity logging, Discussion board instant messaging, prioritizing, and more.

Integrations: Box. Box. Google Calendar. Google Drive. Microsoft Outlook. FreshBooks.

Pricing: You can find information about our pricing plans on our pricing page.

Also read: Top 10 Collaboration Apps for Your Business

2. Filestage

Platforms: Web, iOS, and Android phones.

Features: Comment and annotate files; share files, download them, one-click approvals, Customizable projects, task and workflow automation, in-built versioning of files, Unlimited reviewers, @mentions, Private comments real-time collaboration, Threaded comments, Due dates. Email notifications, Task lists, Custom branding.

Integrations: Google Drive, Dropbox, Trello, Basecamp, Asana, Fleep, Jira Software, Smartsheet, Wrike, Zoom.

Pricing: Starting at 89 EUR per Month, Free Trial Available

3. Chanty

Platforms: Web and Android, Windows, macOS, iOS, Android, and Windows devices.

Features: Team communication, task management, and team book hub. Voice messages, screen sharing, voice messages, screen sharing, screen sharing, @mentions. Discussion threads, code snippets, dark themes.

Integrations: Trello. Asana. Zapier. Google Drive. Onedrive. Github. Gitlab. Bitbucket. Mailchimp. Giphy.

Pricing: Up to 10 members of your team, free, $3 per month.


Platforms: Web

Features: Multiple workspaces and real-time collaboration, customizable workflows, and over 100 integrations. Content library, fully responsive templates. Inline comments. High-level security: Smart search, automated tables. Real-time alerts. Document link tracking. Password protection. Workspace insights.

Integrations: Tableau. Google Docs. Dropbox. Google Drive. YouTube. Typeform. LucidChart. Spotify. Airtable.


  • You can get a free plan.
  • Paid plans include: Standard (at $8/month), Plus (at $15/month), Enterprise, Contact Sales

5. Microsoft Teams

Platforms: Web and iOS devices.

Features: Email-style threaded conversations. Voice/video conferencing. Private chats. In-line animated GIFs. Tabs for frequently used documents. Open API. @mentions. Customizable alerts. Multi-factor authentication.

Integrations: Trello and Asana, Microsoft Office 365 (Microsoft Planner), Microsoft Excel, Skype for Business (Google Docs), SurveyMonkey, Zendesk Cisco WebEx, Hootsuite Microsoft OneNote, Microsoft Word, and many others.

Pricing: starting at $5.00/month. (Microsoft Teams can be purchased as part of Microsoft Office 365 subscriptions.

6. HipChat

Platforms: Web and iOS devices

Features: Chat room, file sharing, and @mentions. Screen sharing, video calling. Emoticons & Bots, animated GIFs. Instagram feeds. Twitter posts. Private text chat. Secure SSL encryption. Two-way audio & Video. Call sharing, collaboration workspace. File transfer. Real-time monitoring. And real-time notifications.

Integrations: GitHub and Microsoft Office 365, SharePoint, Trello, and Zendesk.


  • HipChat Basic (Free to unlimited users!) HipChat Basic (Free for unlimited users!
  • HipChat Plus ($2 per month per user for screen sharing and video chat)

7. Office 365

Platforms: Web and iOS devices.

Features: Cloud collaboration, filesharing, sharing files internally or externally, online meetings and social networking, instant messaging and voice, video calling, PC-to-PC calling, and shared calendars.

Integrations: Bitium Box, Dropbox LeadMaster, Microsoft Outlook OneDrive, SharePoint, VisitorTrack and Zapier


  • Office 365 Business: $8.25/user/month (billed annually) or $10/user/month, (billed monthly).
  • Office 365 Business Premium: $12.50/user/month (billed annually), or $15/user/month, (billed monthly).
  • Office 365 Business Essentials: $5/user/month (billed annually), or $6/user/month, (billed monthly).

Also read: What are the Main Benefits of Automated Communication Systems?

8. Zoom

Platforms: Web and iOS devices.

Features: Scheduling and chat/messaging, invitations via email, live/video conference, meeting management, screen-sharing, reporting & statistics. Company branding, video calling, drag & drop file sharing, and synced contents library.

Integrations: HubSpot CRM and HubSpot Marketing LeadMaster, Marketo Microsoft, Outlook Salesforce Sales Cloud, Slack Zapier, and Zendesk.


  • Basic (Free)
  • Pro ($13.99/month/host)
  • Business ( $18.99/month/host, min 10 hosts)
  • Enterprise ($18.99/month/host (min 100 hosts))

9. Skype

Platforms: Web and iOS devices.

Features: Chat, conferencing and instant messaging, live/video conference, monitoring, receiving reports & statistics, SMS Integration, third-party integration, and voice mail.

Integrations: Bitium and Microsoft Outlook Slack, and Microsoft Dynamics CRM.

Pricing: Skype comes with a free account, but a premium account with extra features starts at EUR3.49 per month (EUR4.01 excl. VAT). VAT).

10. G Suite

Platforms: Web and iOS devices.

Features: Email and chat archiving. Auditing & Reporting. Custom email address. Cloud file storage. @mentions. Custom templates. File transfer. Shared workspace. Live / Video Conferencing. Two-way audio & visual. Email tracking. Instant messaging. Resource allocation. To-do lists. Notifications.

Integrations: Bitium and Gmail, Google Calendar, and Zapier.


  • Basic G Suite: $5 per month, $50 per year for 50 users plus tax
  • G Suite Unlimited Storage and Vault $10 per user per month or $120 per User per Year plus Tax
  • G Suite enterprise plan: $25 per user per month
Written by
Aiden Nathan

Aiden Nathan is vice growth manager of The Tech Trend. He is passionate about the applying cutting edge technology to operate the built environment more sustainably.

Leave a comment

Leave a Reply

Your email address will not be published. Required fields are marked *

Related Articles

Linux Development
Software Development

Linux Development Acceleration for Ubuntu, RedHat, and Fedora

You’re either a Linux fan or you aren’t – either way, you’ll...

Modern Contact Centers
Software Development

Securing the Front Lines: Advanced Cybersecurity for Modern Contact Centers

In the digital age, where customer interactions have moved predominantly online, contact...

Medical Software
Software Development

An Overview of the Most Common Types of Medical Software

Imagine a healthcare system where information flows freely, tasks run smoother, and...

Navigating MVP Development
Software Development

Navigating MVP Development: Strategies, Innovation, and Agile Integration

New products appear on the market every day, and most of them...