Software Development

Best Time Management Tools for Daily Work and Activities

Time Management Tools

I have assembled a lot of IKEA furniture over the years. I believe I have mastered the art and science of assembling IKEA furniture. It’s not easy for everyone. It’s about patience and the right time management tools. Yes. IKEA provides a wrench and an Allen key wrench. I have found that additional tools such as a drill, ratcheting screwdriver, and hammer can help speed up the process.

This is also true for time management. You can automate repetitive tasks and see how much time you spend. All you need is the right tools. There are many tools you need to consider. However, I have done most of the work and compiled a list of the best time management tools that you can use for your daily work.

Best Time Management Tools


Calendar is the leader of the pack. Calendar is a handy piece of software that makes use of AI as well as machine learning to solve your scheduling and calendar problems. How is this possible? This is a great question.

You can analyze your past calendars and make intelligent suggestions about how you should spend your time. For example, when and how to set up a meeting. You can also track your time to see where you are spending it.

There’s more! You can sync your calendar with Google, Apple, and Outlook so you can add events quickly and keep track of all your events from one place. The paid version starts at $10 per month and will also transcribe your meetings.

Calendar is available in both Android and iOS versions.


Need help prioritizing your lists? Todoist is like Mighty Mouse. Todoist is a task management app that highlights the most important tasks of your day so you can spend your time on the right activities. You can also create subtasks and sections, as well as delegate tasks to others.

Todoist can be used for free. However, the premium plan costs only $3/month. It’s available for your desktop. It’s available for Android and iOS.

Also read: Top 7 Document Management Software


This is my favorite tool. It makes use of neuroscience to improve concentration. No. No. Seriously. You can match your personality to the background music and increase your focus by 200-400%

Focus@Will is available for $69.99/year after a free trial (1 week for individuals, 28 for the workplace).


Scoro is a great tool to consolidate the tools you depend on to run your business. Scoro is a unique tool that allows you to track time, assign tasks, and schedule meetings. You can also track your sales funnel. This makes it easier to collaborate with others and allows you to manage all of your business processes from one dashboard.

Prices start at $26 per month per user

Time Doctor

Time Doctor is a time-tracking app. It claims it can increase productivity by 22%. It boasts a lot of features that I believe are very credible. Time Doctor monitors your web and mobile usage, including how long you spend online chatting and the time spent actually working.

Time Doctor reminds users to avoid time-wasting websites and to take breaks. Time Doctor’s invoicing feature can also be a time saver. It integrates with Google, Trello, and Slack. Not bad for $12/user per month.


Planning, scheduling, and organizing events are not only time-consuming but also frustrating. This problem can be solved by using a calendar, which I have already mentioned. There’s an alternative AI-enabled tool you can use that is worth your time.

Clara app can be used to schedule and coordinate meetings or events. It is especially useful for interviewing potential employees because it screens candidates and determines the best time to interview them.


Slack doesn’t need much of an introduction at this stage. It is a popular tool that makes it easy to communicate and collaborate with others. You can also link Slack to your calendar so you never miss an important reminder.

Kiwake Alarm Clock

No matter if you are a morning or night bird, you must get up at least once a day. This handy app will help you get started on your day.

It stops you from hitting snooze all day and helps you to create a routine that will make you more productive. The alarm will take a picture to prove you got up from your bed. The alarm won’t stop unless you have completed a short brain game or reviewed your goals for today.

G Suite

G Suite is the best choice for solo workers. That’s fine. This is the Swiss Army Knife for time management tools, as it contains everything you need.

Gmail, Drive, and Meet are all great tools for working with clients or peers. Keep allows you to capture ideas, brainstorm with Jamboard and create Slides for presentations. You can even create your own solution using Apps Script. Oh! We can’t forget Google Calendar is also included.

Week Plan

Management of your time requires more than self-discipline or tools. It’s all about you know how you spend your time. This planner app makes it a lot easier.

Week Plan allows you to create weekly schedules that you and your team can follow based on priority. This app uses the Covey matrix to separate the urgent and important. You can also set quarterly goals.


Your inbox can ruin the progress you’ve made in managing your time. Yes. You can set aside specific times to check your messages. SaneBox makes it easier by hiding distractions and removing annoying senders. You can also use the Do Not Disturb function to remind you to follow up.


It is vital to have a social media presence in this digital age. Social media can be just as destructive as email if you don’t manage your time well. Hootsuite, a social media management tool that connects all your accounts, allows you to manage and schedule content on one platform. Plans starting at $29/month


MLO is a great alternative to Todoist and other to-do apps. MLO is available for Windows, Mac, and iOS. It aims to be your personal organizer. You can create to-do lists and break down tasks into subtasks. MLO can automatically convert your to-do lists into priority actions, send location-based reminders and create new tasks by email.


iDoneThis takes care of the work of your co-workers and employees instead of making them pester you. It provides daily status updates and informs you when it has been completed. It will also let you know when it is impossible to complete a task.


Zoom lets you communicate with other people via video calls, chat, and phone conferences. You can also use it for webinars – if you want to educate or train your team.


Launchy is an open-source and cross-platform utility. It allows you to launch applications, open folders and files, create bookmarks, and locate the documents you need with just a few keystrokes.

Also read: Best 15 Time Management Apps & Tools Track Your Time


Instead of spending time looking for passwords and resetting them manually, you can use 1Password. All of your passwords are stored in one encrypted database. Only one password is required.


All of the tools I have listed can be downloaded or installed. If you have bad habits, I have some bad news. It is futile. Multitasking, neglecting one’s health, and being distracted can all prevent you from accomplishing more in a shorter time.

There are a few tools that can help. You can use RescueTime and FocusMe to block sites and apps so you don’t get distracted. You must also develop healthy habits to be able to tune out interruptions. HabitMinder is a tool that can track and encourage you to keep going.


Zapier’s concept is simple. Zapier connects apps you already use to automate workflows. Zapier allows you to connect Slack and Todoist, so that team members can be notified by Slack if you create a new tactic for them. Zapier is always free.

Written by
Isla Genesis

Isla Genesis is social media manager of The Tech Trend. She did MBA in marketing and leveraging social media. Isla is also a passionate, writing a upcoming book on marketing stats, travel lover and photographer.

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