How can you make sure everything runs smoothly in a large workforce that is constantly evolving with training requirements? Employee training tracking software is a great tool. This article will discuss how to determine if your company requires employee training tracking software. We also list 10 platforms that can help meet your 2020 training tracking needs.
You need to pay attention to several factors when training large numbers of people.
- Employees are engaged in the various learning tracks available?
- Is there a drop-off or completion rate for courses?
- Are you meeting the compliance benchmarks for your learning & development (L&D program)?
Organizations often use employee training tracking software to keep an eye on their employees and answer these questions in real-time.
Continuous tracking is essential in a multidimensional learning environment. It ensures that training meets its goals.
A 2020 LinkedIn survey involving 6,600+ professionals revealed that almost 1 in 5 L&D professionals doesn’t measure engagement. This could impact the quality and retention of learning, and may not deliver the return-on-investment (ROI), from the learning program.
These studies show why employee training software is so important. We share ten tools to help you track the progress of your learners in 2020.
First, you need to evaluate how the software will fit in with your employee management system.
5 Signs You Need Employee Training Tracking Software
Many employee training software has some kind of tracking mechanism. Depending on which platform you choose you can generate reports or gain analytics insight into the performance of your training program.
But is this enough?
It can be difficult to keep track of employee training for companies with large and distributed workforces. You might need to consider an employee training tracking system to improve the functionality of your learning management software (LMS).
- Your industry requires highly-specialized training. This may require multilayered compliance.
- Your workforce is in the thousands and you have very little central visibility to training progress.
- Interoperability between HR systems is crucial for effectively linking employee data and learning progress.
- Training involves sensitive data collection, so role-based access is required to ensure compliance with GDPR and other employee privacy laws.
- You are creating an L&D department (in addition to core HR), and training records management is your primary administrative task.
10 Best Software Platforms to Help You Track Employee Training
Large companies may opt to create their own employee training tracking software for maximum customization according to industry and company requirements.
You might even consider it a part of the governance, risk management, and compliance (GRC), in close collaboration with your L&D team. A ready-to-use platform is a better option than in-house development if you want to quickly get started with employee tracking software.
These are the ten options you should consider for 2020, in no particular order.
1. Assure People by SHE Software
SHE is a provider of safety and health software and Assure its flagship platform.
Assure helps to reduce risk in training and people management. It ensures compliance at all stages. Track training requirements and receive automated notifications when new training is needed. You can even digitally approve training records for a simplified process.
Assure attaches a Certificate of Training to your Employee Records Database. This allows you to quickly see where each employee stands on the training maturity curve.
Assure is very concerned about data privacy. It can control viewing permissions according to GDPR. This is a great way for large companies to centralize employee training tracking.
You will be notified immediately if an employee fails to adhere to training compliance standards. For example, if the employee has missed a mandatory refresher course in safety and health. It also helps you to identify competencies in employees based on their learning behavior over time.
Assure can be connected to both internal HR systems and compliance training LMS. It is used in many sectors including transport, food and beverage, manufacturing, retail, education, government, and other public sectors.
2. AccuTraining by Engineerica
AccuTraining can be used by your L&D department to help you create detailed training plans. It is a software that tracks employee training and has many useful features, such as automatic attendance registration and simple import/export functions.
AccuTraining can be used to monitor the progress of large groups during classroom learning. AccuTraining offers customizable, trackable training plans and customizable roles and permissions. The AccuTraining mobile application allows employees to enter the classroom and register attendance. Employees sign out after the training has been completed according to pre-defined plans.
AccuTraining can produce detailed reports on training session attendance which can be exported to another HR system. The portal is also accessible to employees. This allows learners to view required training and schedules as well as register for future classes. The software allows employees to track their progress and access certificates.
Engineerica is an education technology specialist that caters to schools, colleges and enterprise learning situations. This software can be used to track employee training if you have an established L&D department that relies heavily on in-person sessions.
3. Conductor Orchestrating Training
Conductor can be described as an all-in-one training management software, which centralizes all of your tracking requirements. This employee training tracking software, like Assure, also has a strong compliance focus. It helps to train employees according to the standards of occupational safety and health administration (OSHA).
Conductor allows you to access professional development reports. This will allow you to track training, certifications and changes in qualifications. The software can also be used to create customized training programs.
Conductor creates auditable records about employee training that can be updated in real time. The platform, unlike AccuTraining is compatible with self-paced, online learning. AccuTraining is a live training platform that focuses on online sessions, webinars, and classroom sessions. Conductor offers additional training modules, assignments, and tests. To monitor employee progress through the learning curve.
Conductor can also be used to import learner data, create an inventory, create training items, design courses, assign them employees, register attendance, and issue certifications.
This software tracks employee training and is intended for hospitals and public sector agencies, but can also be used by small and large companies.
4. Easy Training Tracker
Easy Tracker, just like its name implies, is an easy tool to monitor employee training and ensure compliance with both internal and external policies. Easy Training Tracker, like most platforms on this list, is available as a subscription service that uses cloud technology and requires no installation or downloads.
The software is designed to track employee training and ensure compliance beyond the bare bones. The software can be used to monitor training in many formats. This includes document-based learning materials and classroom sessions. Video-based lectures are also available (currently only Vimeo). It is possible to integrate employee tests, and track test success and failure rates.
Each stakeholder is notified when training expires or if the course has been abandoned.
Easy Training Tracker comes with four types of reports:
- Summary of employee training
- A summary of all classes taken
- A scorecard for employees that indicates progress
- A training matrix that shows overall learning status
Easy Training Tracker requires each employee to subscribe for their own subscription for individual tracking and monitoring.
5. SharePoint Employee Training Management
This software is designed by SapiensIT Consulting for Microsoft’s employee training system. It offers a variety of features for training management, such as one-click enrollment, course sharing, training event setup, and skill development tracking.
Its unique ability to organize training sessions is the platform’s strength.
Let’s suppose that there are five training sessions for each department in your company. SharePoint Employee Training Management allows you to send invitations, distribute pretraining materials via email, and track attendance.
The platform allows you to conduct surveys right from your browser to track learner engagement. The software can analyze your survey results and provide insights into Microsoft SharePoint or Excel sheets.
SharePoint Employee Training Management tracks the learner’s interests and initiates a training session. All skill acquisition data is stored in the software’s built-in database. This software is a training database software.
If you’re using SharePoint or Office 365, this is a great software tool to track employee training.
6. Lessonly Enterprise Training Software
Lessonly focuses exclusively on customer service and selling skills. This platform is highly customized and monitors employee performance at work and offers coaching tips and learning materials.
Lessonly offers a virtual environment where customer service agents can practice using chats, emails, mock tickets, and chats as well as telephonic conversations. Managers can monitor their progress and provide feedback to improve performance.
Lessonly also allows employees to practice pitching, video calling, and cold calling in a controlled setting. The solution allows managers to track their employees in real-time and supports rapid agent onboarding, which makes it easy for them to scale up.
Lessonly is a great option for large-scale sales teams and contact centers. It combines employee training with tracking in one program. It can be hosted on a private cloud. A rich repository of learning data makes it easy to gain insights. The platform’s USPs include the ability to monitor lesson completion and test performance, and the ability to segment analyze specific topics/employees groups.
7. Qualsys Training Records Management Software
Qualsysis an integrated solution for governance risk management and compliance. It focuses on training tracking as its main focus area. Qualsys can be extremely helpful in a workplace with a lot of training data. Qualsys provides a single view that shows the progress of employees and highlights any gaps.
Qualsys makes it easy to plan and manage training sessions. This ensures that all employees are up-to-date with their certifications. Managers can access course content and schedule learning sessions. They can also give feedback and keep a data archive to be used in future audits.
Qualsys also conducts a gap analysis using training data. This will tell you which employees are not compliant, where course completion has been confirmed, and what future training is required in your company. This information is all available on a live dashboard.
Qualsys’s bulk upload and process automation capabilities make it a simple system that reduces admin workloads.
8. Training Manager 4: Training Management Software Solution
This is the most recent version of the Training Managers Software & Employee Management Solution by Harrington. TrainingManager 4 allows you to track and monitor all aspects of employee training programs. This includes learning progress, certifications, and qualification changes. This software is for small to medium-sized businesses.
One of the most notable features of the platform is its ability to support contractors (a type of external worker), in addition to payroll employees.
Training Manager 4 allows you to import data from other HR systems and create a complete list for your employees. The data is then fed into a training record that details an employee’s training needs. This form can be dynamically updated to reflect future training requirements and expiring certifications.
Training Manager 4 can generate reports about training roles and events. These reports are exportable in Excel or PDF formats. The app can link all training to an employee’s job role. You can also send notifications emails directly from the app. To track all aspects of training information, you can filter employees by role, training status, compliance (if applicable), registered events, and other employee data.
Training Manager 4 supports 11 languages, which is just the cherry on top.
9. Training Manager by Kaizen Software Solutions
TrainingManager is for large and medium-sized businesses that want to digitize training records management systems. It is also available on-premise or web-based, making it ideal for those who have strict security requirements or deal with sensitive data.
This training records software tracks employee training and is the first step in a company’s transition from paper-based processes. It relies heavily upon familiar systems like email and on-premise data to facilitate the transition.
Training Manager lets you create training plans for employees and assign them to people based on their profiles or groups of employees with similar job responsibilities. Your training schedule can be automated by creating recurring events or one-time sessions.
The main focus of the Training Manager is classroom-based sessions. Training Manager supports attendance recording and tracking training completion, monitoring training hours, and viewing credits earned. This data can all be exported easily. You can export all this data easily.
10. Training Tracker
Training Tracker is a cloud-based, e-learning platform that streamlines authoring, tracking, and reporting in training delivery.
The platform breaks down the learning material into “modules”, which can be used on any device that has a network connection. Training Tracker includes a number of pre-built modules that will help you get started quickly. We found topics such as conflict resolution, equality, and diversity, and GDPR to be especially useful. You can also create your own modules.
Training Tracker uses SCORM 1.2 as its e-learning standard. This allows you to export your Training Tracker data to other databases such as your SAP or in-house LMS.
This software can be divided into three parts.
- E-learning authoring using built-in and custom modules. You can also add unlimited trainer authors to your course. Take advantage of multimedia elements.
- Tracking test completions and certification delivery among the workforce allows for reporting on training progress.
- Manage users and learners using role-based access, automated email notifications, and many other communication options
Connecting with an external LMS is a big advantage. If you already have an LMS and are looking for an employee training program with tracking capabilities, Training Tracker is a good option.
Tracking Employee Training Software to Increase ROI
Training employees is an essential activity in many industries, especially in labor-intensive areas like manufacturing, education, healthcare, contact centers, sales, and contact centers. These companies deal with sensitive data, as well as hazardous work environments, so training compliance is crucial.