Top 8 Receipt Scanners for Your Small Business
Best receipt scanners that can scan larger documents than a standard letter or legal-sized paper are the best. You can scan to multiple locations, including email, file folders, fax, cloud storage, USB memory storage, and fax.
There are many options, from scanners that can enhance images or text with high resolution to compact scanners for professionals on the road to scanners that have a variety of software features.
What to Look for in the Best Receipt Scanner
Are you looking for something that can be carried or one that can sit on your desk at work? What sizes of documents will you scan? Weighing the documents is an important factor in this decision, especially if you plan to carry them around.
The faster your scanner is, the more you can pay. Think about how important that is to you. Waiting a little longer for a receipt or contract is not a problem if you only need to use it occasionally. For daily digital scanning, be aware of the ppm when comparing models.
You should be careful when scanning multiple pages of documents. This will allow you to load the document and then walk away.
Think about what features can simplify your workflow and make you more organized. Then, figure out which features are worth spending a little extra on.
No matter what your business needs, these are the top receipt scanners.
1. Brother DS-940DW
The compact Brother DS-940DW scanner is just 12.6 x 2.5 x 1.8 in size and 1.5 lbs in weight. It can easily fit into a backpack or laptop bag thanks to its small dimensions. Single-pass, duplex scanning speeds of up to 16 pages per minute (ppm), allow you to scan orders forms quickly. Scan receipts up 72 inches long at 600 dpi. This is great for returns and warranty paperwork.
The scanner comes with a battery and a USB 3.0 cable to allow for hardwired connections. The scanner can use the reader slot to scan documents to specific locations, email, and microSD memory cards. You won’t experience any connectivity issues with the receipt scanner, which is compatible with Windows, macOS, and Linux-based computer systems.
2. Brother DS-640
The Brother DS-640 mobile scanner is 11.8×2.2×1.4 inches in size and just 1 pound in weight. The scanner can scan up to 16 ppm in color and black-and-white and can scan to file locations and email. For file transfers and power, the included USB 3.0 cable connects to your Windows, macOS, or Linux-based computer.
You can scan receipts up 72 inches in length, warranty and contract paperwork, as well as business and ID cards, at 1,200 dpi resolution. Software included in the package allows you to edit text, color optimization, and convert scanned images to editable Microsoft Word documents. The receipt scanner is Energy Star-certified, so it won’t drain your laptop battery.
3. Epson WorkForce ES-50
The Epson WorkForce ES-50, which is lightweight and compact, is another great option for professionals who travel. The scanner can scan single pages in a matter of seconds, up to 10 ppm and takes 5.5 seconds. This allows you to quickly and easily deal with receipts and contracts. The scanner does not require you to manually feed single sheets. Instead, it has an auto-feed function that keeps the rollers moving while you feed paper. This allows you to scan multiple pages to one PDF, Word document, or Excel sheet. The scanner can also be connected to your macOS or Windows laptop via a USB 3.0 cable.
You can also scan documents to specific locations or cloud storage services such as Dropbox, iCloud, and Google Drive. Software is included with the receipt scanner that lets you adjust image quality between 600 and 1,200 dpi, improve the text, and remove blank pages. The scanner is made from recyclable materials and has a sleep mode that saves energy.
4. Raven Pro Document Scanner
Raven Pro Document Scanner scans up to 60 ppm, has a 100-sheet feeder, and is equipped with anti-jam technology. You can choose from 200 to 600 dots per inch resolutions with the 8-inch touchscreen. Select single or dual scanning, scan in color, greyscale or black-and-white or Choose a place to scan your document. The scanner can also be used to name and organize documents.
You can scan receipts without the need for a computer using built-in Wi-Fi and Ethernet connectivity. Raven cloud storage allows you to edit files and search for files using titles and keywords. Editing software is included that includes text recognition and enhancement. This allows for crisp copy even when handwritten notes are used. The receipt scanner measures 12.4×8.2×7 inches.
5. Fujitsu ScanSnap S1300i
The Fujitsu ScanSnap S1300i is a compact scanner that measures 15.8x7x8x5.8 inches. This scanner has a 10-sheet automatic document feeder that can scan receipts up to 34 inches long. It also has the ability to scan in color, greyscale and black-and-white at up to 12 ppm. You can send double-sided documents via single-pass duplex scanning to specific locations, email, cloud services, or USB memory storage devices. Scanned images can be converted into editable, searchable PDF, Word, and Excel files.
The 600 dpi optical resolution of this receipt scanner ensures crisp text and precise colors. The scanner can also be connected to your Windows or macOS computer via an AC adapter or a USB cable. It’s Energy Star certified for low power consumption.
6. Brother DS720D scanner
To ensure that important paperwork is organized and easy to find, the Brother DS720D scanner is packaged with a complete suite of software. Brother’s proprietary BR-Receipts software converts scanned images into editable PDF, Word, and Excel documents. You can also export images to Quicken or Quickbooks. Presto! Bizcard and Pagemanager database software are available to organize your documents.
Single-pass duplex scanning is a way to scan 8ppm at 1,200 dpi resolution for clear text and precise images You will also find carrier sheets for small receipts, ID cards, and business cards. The USB cable connects the scanner to your Windows/macOS laptop for file transfers and power.
7. Doxie Q scanner
The Doxie Q scanner is compatible with macOS and iOS devices. It features an eight-page collapsible automatic document feeder that scans multiple pages simultaneously in either 300 or 600 dots per inch. Single pages can be scanned by the manual feed slot in as little as 7 seconds. You can scan large documents and long receipts to cloud storage services, file storage, or USB memory storage using built-in Wi-Fi.
The SD card slot has the ability to scan images and documents and save them for editing and organizing. The rechargeable battery powers this receipt scanner, which can scan up to 1,000 images per charge. This allows you to use the scanner for almost 2.5 hours of continuous usage. You can also sync all your devices to find JPEGs, PNGs, and PDF scan files on any device, whether it’s a smartphone, tablet, or laptop. The compact scanner also comes with a handy travel case that protects it from damage.
8. Brother ADS-2200
The Brother ADS-2200 scanner is capable of scanning large stacks and receipt scanning quickly. It can scan single- or double-sided pages at a speed of 35 pages or 70 images per minute, in 300 or 600 dpi. You can scan multiple sheets simultaneously with the 50-sheet automatic feeder.
This scanner is ideal for scanning documents up to 196 inches in length if you deal with sales receipts. You can scan images and documents into the included receipt scanning software suite, which allows you to save them to designated file locations, email, and mobile devices. The software includes automatic background and blank-page removal and image de-skewing to ensure accurate image placement and text placement. The USB cable connects the Energy Star-certified scanner with your Windows, Linux, or macOS computer for file transfer